PASSO

PGDH - PROVINCIAL ASSESSOR
RODERICK R. MILANA
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MANDATE

• Ensure that all laws and policies governing the appraisal and assessment of real
properties for taxation purposes are properly executed;

 • Initiate, review, and recommend changes in policies and objectives, plans and
programs, techniques, procedures and practices in the valuation and assessment of
real properties for taxation purposes;

 • Establish a systematic method of real property assessment;

• Install and maintain a real property identification and accounting system;

• Prepare, install and maintain a system of tax mapping, showing graphically all property
subject to assessment and gather all data concerning the same;

• Conduct frequent physical surveys to verify and determine whether all real property
within the province are properly listed in the assessment rolls;

 • Exercise the functions of appraisal and assessment primarily for taxation purposes of
all real properties in the local government unit concerned;

 • Prepare a schedule of the fair market value for the different classes of real properties,
in accordance with Title Two under Book II of this Code;

 • Issue, upon request of any interested party, certified copies of assessment records of
real property and all other records relative to its assessment, upon payment of a
service charge or fee to the treasurer;

• Submit every semester a report of all assessments, as well as cancellations and
modifications of assessments to the local chief executive and the sanggunian
concerned;

• In the case of the assessor of a component city or municipality attend, personally or
through an authorized representative, all sessions of the local board of assessment
appeals whenever his assessment is the subject of the appeal, and present or submit
any information or record in his possession as may be required by the board; and

• In the case of the provincial assessor, exercise technical supervision and visitorial
functions over all component city and municipal assessor, coordinate with component
city or municipal assessors in the conduct of tax mapping operations and all other
assessment activities, and provide all forms of assistance therefor: Provided, however,
That, upon full provision by the component city or municipality concerned to its
assessor’s office of the minimum personnel, equipment, and funding requirements as
may be prescribed by the Secretary of Finance, such functions shall be delegated to
the said city or municipal assessor; and exercise such other powers and perform such
other duties and functions as may be prescribed by law or ordinance.

VISION

A fast, well-equipped, services-oriented organization that provides taxpayers with dependable and satisfying real property assessment services. 

MISSION

To take charge of the discovery, classification, appraisal assessment and valuation of all real properties within the jurisdiction of the province which shall be used as the basis for taxation 

SERVICE PLEDGE

We commit to:

1. Provide efficient, precise and corrupt-free services to our transacting public concerning appraisal and assessment of real property units for taxation purposes, which includes lands, buildings, machineries and other improvements;

2. Conduct ocular inspections when necessary and appraise all real property units in accordance with the approved schedule of fair market values present in all fairness and justness;

3. Prepare precise field appraisal and assessment sheets and issue the tax declaration, to our requesting clients, involving new declarations, transfer of ownership, subdivision or consolidation of lots;

4. Ensure strict compliance to laws, rules and regulations and utmost professionalism in the conduct of PASSO official transactions;

5. Refrain from accepting gifts or any acts of graft and corruption by strengthening measures and standards ensuring honesty and transparency involving clients;

6. Act accordingly to all written and verbal requests from clients and/or other agencies that require our assistance;

7. Attend to all clients with courtesy and professionalism who are within the premises of the office prior to end of official working hours and during lunch breaks.

FRONTLINE SERVICES

1. WALK-IN ASSESSMENTS OF REAL PROPERTIES

The Provincial Assessor’s Office (PASSO) accommodates walk-in clients for real property assessments within the jurisdiction of the Province of Davao del Sur, such as: a.) Simple transfer of Real Property; and b.) Revision due to physical change, subdivision, consolidation, reclassification, partial destruction of property, indication of pertinent information per title presented.

2. ISSUANCE OF CERTIFICATIONS

The Provincial Assessor’s Office (PASSO) issues Certifications on Aggregate Landholdings, Non-Property Holdings, Certified True Copy of Tax Declaration and other assessment certificates of Real Properties within the territorial jurisdiction of the Province of Davao del Sur per request of the stakeholders. 

3. ANNOTATION OF MORTGAGES/BAILBOND/LIENS OR ITS CANCELLATION TO THE FIELD APPRAISAL AND ASSESSMENT SHEET (FAAS) AND TAX DECLARATION (TD)

The Provincial Assessor’s Office (PASSO) annotates mortgage / bailbond / liens or its cancellation in FAAS and TD per request of the stakeholders. 

CITIZEN'S CHARTER

WALK-IN ASSESSMENTS OF REAL PROPERTIES                                           

About the Service:       The Provincial Assessor’s Office (PASSO) accommodates walk-in clients for real property assessments within the jurisdiction of the Province of Davao del Sur, such as:

*Simple transfer of Real Property; and

*Revision due to physical change, subdivision, consolidation, reclassification, partial destruction of property and indication of pertinent information per title presented.

Schedule of Availability:          Monday to Friday, 8:00am-5:00pm without noon-break

Who May Avail of Services:    Taxpayers/Landowners/Authorized Representative with SPA

What are the Requirements:

LAND

BUILDING & MACHINERIES

1

Authenticated photocopy of Title

Building Permit

2

Application: Free Patent/ Homestead/ Sales/ Miscellaneous Sales/ Fishpond lease/Foreshore Lease

Real Property Tax

3

Order: Approval of Application and Issuance of Patent

Transfer Tax

4

Certificate of Land Ownership Award/ Certificate of Stewardship

Inspection Report

5

Real Property Tax Clearance

Sworn Statement

6

Transfer Tax

Notice of Assessment

7

Certificate of Registration from BIR

Deed of Conveyance

8

Inspection Report

Certificate of Occupancy

9

Sworn Statement

 

10

Deed of Conveyance duly registered

 with ROD

 

Duration:                                 1 hour and 54 minutes per real property unit (RPU)

Total Fees/Charges:                P 100.00                                             

How to Avail of the Services:

STEP

APPLICANT/CLIENT

SERVICE PROVIDER

DURATION OF ACTIVITY (Under Normal Circumstances)

PERSON IN CHARGE

FEES

FORM

1

Present the required documents to the person in-charge

*Prepare FAAS

10 Minutes per RPU

MA/LAOO I

LAOO II

 

 

 

 

*Receive FAAS and attachments

5 Minutes

AC II / LAOO I LAOO II

 

 

 

 

*Verify previous FAAS

Attach route slip

15 Minutes

LAOO I / LAOO II

 

 

 

 

*Check/Scrutinize entries & attachments

5 Minutes

APA, LAOO IV, LAOO III, LAOO II

 

 

 

 

For Land Assessment:

 

 

 

 

 

 

*Verify if there is building constructed & actual use of building

5 Minutes

LAOO I & II

 

 

 

 

For transaction as subdivision, consolidation, new discovery & physical change refer to TM:

 

 

 

 

 

 

*Assign/Initial Property

  Index Number (PIN)

13 Minutes

Tax Mapper I, II & III

 

 

 

 

*Update Tax Map Control

  Roll (TMCR)

10 Minutes

Tax Mapper I, II & III

 

 

 

 

*Number FAAS and

   cancel previous FAAS

10 Minutes

AC II

LAOO I & II

 

 

 

 

*Encode/Print FAAS

10 Minutes

AC II / LAOO I / LAOO II

 

 

 

 

*Proofread FAAS

5 Minutes

APA/LAOOIV

LAOO III

 

 

 

 

*Final review

5 Minutes

APA/LAOOIV

LAOO III

 

 

 

 

*Approve FAAS/Tax Declaration/Notice of Assessment

10 Minutes

PA / APA

 

 

 

 

*Segregate FAAS/TD and

   Attachments

5 Minutes

AC II / LAOO I / LAOO II

 

 

2

Receive the approved FAAS/TD

*Record the transaction / prepare transmittal & release FAAS / TD and attachments

6 Minutes

AC II / LAOO I / LAOO II

 

Tax Declaration,

Notice of Assessment

*END OF TRANSACTION*

 

ISSUANCE OF CERTIFICATIONS                                                                     

About the Service:                  The Provincial Assessor’s Office (PASSO) issues Certifications on Aggregate Landholdings, Non-Property Holdings, Certified True Copy of Tax Declaration and other assessment certificates of Real Properties within the territorial jurisdiction of the Province of Davao del Sur per request of the stakeholders.                                                              

Schedule of Availability:          Monday to Friday, 8:00 AM – 5:00 PM, without noon-break

Who May Avail of the Services: Taxpayers, Banks, National Agencies and other Agencies

What are the Requirements:  Certificate of Non-Delinquency/Tax Clearance

Duration:                                 50 minutes per issuance of Certification (With single real property unit)

Total Fees/Charges:                P 150.00 for Certificate of Aggregate Landholding, Non-Property Holding,      Certified True Copy of Tax Declaration (2 copies)

P 100.00 for other certifications (2 copies)

How to Avail of the Service:

STEP

APPLICANT/CLIENT

SERVICE PROVIDER

DURATION OF ACTIVITY (Under Normal Circumstances)

PERSON IN CHARGE

FEES

FORM

1

Fill out request slip and present the required documents

*Check the required documents

3 Minutes

AC II / LAOO I / LAOO II

 

Request Slip

 

 

*Search properties on RPTAS

5 Minutes

AC II / LAOO I / LAOO II

 

 

 

 

*Initial the request slip for payment of service fee to the Provincial Treasurer’s Office

3 Minutes

LAOO II / LAOO III

 

 

2

Proceed to the Provincial Treasurer’s Office (PTO) for payment of service fee

*Issue Official Receipt

 

 

P150.00

 

3

Go back to Provincial Assessor’s Office and present the OR

*Print and verify the requested documents

15 Minutes

AC II / LAOO I

LAOO II

 

 

 

 

*Review/Check/Initial and forward the requested document to the authorized officer

15 Minutes

LAOO I / II &

LAOO III

 

 

 

 

*Approve/Sign the document

3 Minutes

PA/APA/LAOO III

 

 

4

Receive the requested certification

*Record the transaction in the logbook and release the requested certification

6 Minutes

AC II/LAOO I

 

Certification

*END OF TRANSACTION*

 

ANNOTATION OF MORTGAGES/BAILBOND/LIENS OR ITS CANCELLATION TO THE

FIELD APPRAISAL AND ASSESSMENT SHEET (FAAS) AND TAX DECLARATION (TD)

About the Service:                  The Provincial Assessor’s Office (PASSO) annotates mortgage/bailbond/liens or its cancellation in FAAS and TD per request of the stakeholders.

Schedule of Availability:          Monday to Friday, 8:00 AM – 5:00 PM, without noon-break

Who May Avail of the Services: Taxpayers, Banks, Government Agencies and other Lending Institutions

What are the Requirements:  Copy of mortgage/bailbond/lien documents or its cancellation, documents

Certificate of Non-Delinquency/Tax Clearance

Duration:                                 1 hour and 16 minutes per real property unit

Total Fees/Charges:

Mortgage Amount

Service Fee

P 100,000 and below

100.00

Above 100,000 to 200,000

150.00

Above 200,000 to 300,000

200.00

Above 300,000 to 400,000

250.00

Above 400,000 to 500,000

300.00

Above 500,000

400.00

Bailbond Amount

Service Fee

P 50,000 and below

100.00

P 50,001 and above

200.00

Cancellation

Service Fee

 

100.00

How to Avail of the Service:

STEP

APPLICANT/CLIENT

SERVICE PROVIDER

DURATION OF ACTIVITY (Under Normal Circumstances)

PERSON IN CHARGE

FEES

FORM

1

Present the required documents

*Check the required documents

5 Minutes

AC II / LAOO I / LAOO II

 

Request Slip

 

 

*Initial the request slip for payment of service fee to the Provincial Treasurer’s Office

3 Minutes

LAOO II / LAOO III

 

 

2

Proceed to the Provincial Treasurer’s Office (PTO) for payment of service fee

*Issue Official Receipt

 

 

Depends on mortgage amount

 

3

Go back to Provincial Assessor’s Office and present the OR

*Annotate the FAAS, TD and the mortgage/lien/bailbond or its documents cancellation documents

49 Minutes

LAOO I /

LAOO II

 

 

 

 

*Annotate the soft copy of FAAS/TD in the computer

5 Minutes

LAOO I /

LAOO II

 

 

 

 

*Review/Check/Initial and forward the requested document to the authorized officer

5 Minutes

LAOO III / LAOO II

 

 

 

 

*Approve/Sign the document

3 Minutes

PA/APA

 

 

4

Receive the requested annotation or cancellation

*Release the pertinent documents

6 Minutes

LAOO I / LAOO II

 

Approved Documents

*END OF TRANSACTION*

QUARTERLY ACCOMPLISHMENT REPORT
FOR THE 3RD QUARTER OF CY 2021
PROVINCIAL ASSESSOR’S OFFICE
KEY RESULT AREA/ THRUST/ ACTIVITYLOCATIONDATEPHYSICALPROGRAM
TARGETACTUALTARGETACTUAL
1.0REVENUE GENERATION        
 1.1 Render Technical Assistance for the        
      Enhancement of Local Collections        
  1.1.1Appraisal & Assessment ControlaConducts ocular inspection of real propertiesBansalanJuly to Sept.Sept. 21-22100% of requests10Regular Budget
    b.Reviews and approves progressive revision of real property assessmentsOfficeJuly to Sept.July to Sept.100% of FAAS recvd4,769Regular Budget
    c.Monitors mailing/delivery of NAOfficeJuly to Sept.July to Sept.9 mun.9 mun.Regular Budget
  1.1.2Prompt Action on the Issuance of Certifications & Assm’t. Recordsa.Issues Certifications & certified Copies of Assm’t. RecordsOfficeJuly to Sept.July to Sept.100% of requests1,618Regular Budget
  1.1.3Analyze Assessment Trendsa.Prepares Assessment Trends (Pie/Bar Charts)Office25 days after ending of Quarter25 days after ending of Quarter11Regular Budget
2.0ASSESSMENT ACCOUNTABILITY AND DISCIPLINE        
 2.1 Render Technical Assistancea.Extends technical assistance to MASSOOfficeJuly to Sept.July to Sept.9 mun.9 mun.Regular Budget
    d.Monitors real property assm’t. activities of Mun. Assessors.OfficeJuly to Sept.July to Sept.9 mun.9 mun.Regular Budget
 2.2 Taxmapping        
  2.2.1 Maintenance of Tax Maps & Tax Map Control Rolls (TMCRs)a.Updates print copies of tax maps & TMCRsOfficeJuly to Sept.July to Sept.9 mun.9 mun.Regular Budget
    b.Validates each revised real property Assessmets (RPA)OfficeJuly to Sept.July to Sept.2251,320Regular Budget
    c.Installs Property Index Numbers (PIN) to each new RPAOfficeJuly to Sept.July to Sept.751,687Regular Budget
    d.Files & safekeeps taxmapping recordsOfficeJuly to Sept.July to Sept.9 mun.9 mun.Regular Budget
  2.2.2Preparation of Digital Tax Maps and TMCRs a.Prepares digital tax maps and TMCRSsOfficeJuly to Sept.July to Sept.1,5002,757Regular Budget
  2.2.3Maintenance of Digital Taxmaps and TMCRsa.Maintains Digital Taxmaps and TMCRsOfficeJuly to Sept.July to Sept.1,5003,757Regular Budget
  2.2.4Printing of Resectioned/Amended Parcel Index Maps and TMCRsa.Prints resectioned/amended parcel index maps and TMCRsOfficeJuly to Sept.July to Sept.30109Regular Budget
  2.2.5Scanning of Approved Subdivision Plana.Scans approved subdivision planOfficeJuly to Sept.July to Sept.20246Regular Budget
 2.3 Assessment Records & Managementa.Data computerazation of assessment records: Encoding of data.OfficeJuly to Sept.July to Sept.100% of recvd2,337Regular Budget
    b.Updates the assm’t. records: AR (T & E)OfficeJuly to Sept.July to Sept.100% of affected records9 mun.Regular Budget
    c.Monitors the updating of records of RPAs for each classification by barangay,AR.OfficeJuly to Sept.July to Sept.9 mun.9 mun.Regular Budget
 2.4 Preparation/Submission of Technical Reportsa.Reviews, consolidates & submits reports:      
     ¤ Prov’l. Quarterly Report on Real Property AssessmentOfficeJuly 20July 1611Regular Budget
     ¤ Prov’l. Quarterly Report on Real Property Assessment by MunicipalityOfficeJuly 20July 1611Regular Budget
    b.Furnish copy of quarterly reports on Real Property Assessments to the Prov’l. Treas. OfficeOfficeJuly 20July 1611Regular Budget
    c.Reviews and approves:      
     ¤ MQRRPA in the eSRE systemOfficeJuly 20July 1699Regular Budget
     ¤ reports submitted by Municipal Assessors in the eSRE systemOfficeJuly 20July 1699Regular Budget
 2.5 Monitoring of Assessment reportsa.Monitors submission of Mun. Quarterly Report on RPAOffice5 days before deadlineJuly 9as need arises9 mun.Regular Budget
 2.6  a.Attends court hearingCDOJuly – Sept.Oct. 20-21as need arises1Regular Budget
 2.7 Render Technical Assistance on the Acquisition of Private Properties for Public Purposesa.Conducts appraisal of lands for acquisition of LGU for public useMabungaJuly – Sept.July 9100% of requests1Regular Budget
 2.8 Administrative  supervisiona. a. Reviews and approves reports submitted by Municipal Assessors                                                          * Plans & Programs                                                         Office10 days from receipt10 days from receipt100% of reports2Regular Budget
     * UPE                                              Officesamesamesame2Regular Budget
3.0CAPACITY BUILDING        
  3.1Enhancement of Technical Knowledge & Administrative Skillsa.Conducts briefing orientation for          assessment personnelOfficeJuly-Sept.Aug. 24100% of needs1Regular Budget
  
    b.Continously empowers employees thru attendance to trainings/ seminars/ conventions/ conferenceVirtualJuly-Sept.Sept. 2295% of invitations2Regular Budget
    Oct. 4-7
  3.2Increase productivity of employeesa.Participates in inter-agency activitiesDigos CityJuly-Sept.8/31, 9/3, 9/24, 10/28-2995% of invitations5Regular Budget
      
4.0INTERNAL ADMINISTRATION        
  4.1Administrative Supporta.Acts on queries/requests relative to personnel & assm’t. mattersOfficeJuly-Sept.July-Sept.100% of receipts17Regular Budget
            
  4.2Internal Reportsa.Prepares & submits the ff. reports:      
     ¤ Monthly:      
     > Statement of Undertime & AbsencesOfficeJuly-Sept.July-Sept.33Regular Budget
     > Accumulative Leave CreditsOfficeJuly-Sept.July-Sept.33Regular Budget
     > Accomplishment ReportOfficeJuly-Sept.July-Sept.33Regular Budget
    Monthly Performance Output Report (MPOR)OfficeJuly-Sept.July-Sept.6363Regular Budget
     ¤ Semi-Annual:      
      > UPE Office    Regular Budget
    > Performance Rating & Target OPCR/ IPCROfficeJuly 15July 152121Regular Budget
     ¤ Annual:      
     > Plans & ProgramOffice    Regular Budget
     > Statement of Assets & LiabilitiesOffice    Regular Budget
     > Budget ProposalOfficeOctoberSeptember11Regular Budget
     > Project DesignOfficeJuly-Sept.September100% of needs2Regular Budget
  4.3Management Information System a. Updates PASSO & MASSO Personnel on current issues:      
     ¤ Staff MeetingOfficeJuly-Sept.July-Sept.33Regular Budget
     ¤ Dissemination of issuances affecting BLGF & other agencies (circulars, rules, regulations, decisions, memoranda, opinions)OfficeJuly-Sept. 100% of receipts Regular Budget
  4.4Records Managementa.Effects systematic records managementOfficeJuly-Sept.July-Sept.100% of records & files106Regular Budget
   
  b.Annotates/cancels Bail Bonds / Mortgages & Encumbrances / NGCPOfficeJuly-Sept.July-Sept.35Regular Budget
    c.Maintains compilation of issuances OfficeJuly-Sept.July-Sept.100% of receipts11Regular Budget
  4.5National-Local Government Partnershipa. Attends monthly meeting of Assessors LeagueDigos CityJuly-Sept.Aug. 2795% of invitation1Regular Budget
    b.Attends conference called by national and local agencies     

Regular Budget

Updates & Activities

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