PASSO

PGDH - PROVINCIAL ASSESSOR

RODERICK R. MILANA

FRONTLINE SERVICES

1. WALK-IN ASSESSMENTS OF REAL PROPERTIES

The Provincial Assessor’s Office (PASSO) accommodates walk-in clients for real property assessments within the jurisdiction of the Province of Davao del Sur, such as: a.) Simple transfer of Real Property; and b.) Revision due to physical change, subdivision, consolidation, reclassification, partial destruction of property, indication of pertinent information per title presented.

2. ISSUANCE OF CERTIFICATIONS

The Provincial Assessor’s Office (PASSO) issues Certifications on Aggregate Landholdings, Non-Property Holdings, Certified True Copy of Tax Declaration and other assessment certificates of Real Properties within the territorial jurisdiction of the Province of Davao del Sur per request of the stakeholders.

3. ANNOTATION OF MORTGAGES/BAILBOND/LIENS OR ITS CANCELLATION TO THE FIELD APPRAISAL AND ASSESSMENT SHEET (FAAS) AND TAX DECLARATION (TD)

The Provincial Assessor’s Office (PASSO) annotates mortgage / bailbond / liens or its cancellation in FAAS and TD per request of the stakeholders.

CITIZEN'S CHARTER

WALK-IN ASSESSMENTS OF REAL PROPERTIES

About the Service: The Provincial Assessor’s Office (PASSO) accommodates walk-in clients for real property assessments within the jurisdiction of the Province of Davao del Sur, such as:

*Simple transfer of Real Property; and

*Revision due to physical change, subdivision, consolidation, reclassification, partial destruction of property and indication of pertinent information per title presented.

Schedule of Availability: Monday to Friday, 8:00am-5:00pm without noon-break

Who May Avail of Services: Taxpayers/Landowners/Authorized Representative with SPA

What are the Requirements:

LAND		BUILDING & MACHINERIES
1	Authenticated photocopy of Title	Building Permit
2	Application: Free Patent/ Homestead/ Sales/ Miscellaneous Sales/ Fishpond lease/Foreshore Lease	Real Property Tax
3	Order: Approval of Application and Issuance of Patent	Transfer Tax
4	Certificate of Land Ownership Award/ Certificate of Stewardship	Inspection Report
5	Real Property Tax Clearance	Sworn Statement
6	Transfer Tax	Notice of Assessment
7	Certificate of Registration from BIR	Deed of Conveyance
8	Inspection Report	Certificate of Occupancy
9	Sworn Statement
10	Deed of Conveyance duly registered with ROD

Duration: 1 hour and 54 minutes per real property unit (RPU)

Total Fees/Charges: P 100.00

How to Avail of the Services:

STEP	APPLICANT/CLIENT	SERVICE PROVIDER	DURATION OF ACTIVITY (Under Normal Circumstances)	PERSON IN CHARGE	FEES	FORM
1	Present the required documents to the person in-charge	*Prepare FAAS	10 Minutes per RPU	MA/LAOO I LAOO II
		*Receive FAAS and attachments	5 Minutes	AC II / LAOO I LAOO II
		*Verify previous FAAS Attach route slip	15 Minutes	LAOO I / LAOO II
		*Check/Scrutinize entries & attachments	5 Minutes	APA, LAOO IV, LAOO III, LAOO II
		For Land Assessment:
		*Verify if there is building constructed & actual use of building	5 Minutes	LAOO I & II
		For transaction as subdivision, consolidation, new discovery & physical change refer to TM:
		*Assign/Initial Property Index Number (PIN)	13 Minutes	Tax Mapper I, II & III
		*Update Tax Map Control Roll (TMCR)	10 Minutes	Tax Mapper I, II & III
		*Number FAAS and cancel previous FAAS	10 Minutes	AC II LAOO I & II
		*Encode/Print FAAS	10 Minutes	AC II / LAOO I / LAOO II
		*Proofread FAAS	5 Minutes	APA/LAOOIV LAOO III
		*Final review	5 Minutes	APA/LAOOIV LAOO III
		*Approve FAAS/Tax Declaration/Notice of Assessment	10 Minutes	PA / APA
		*Segregate FAAS/TD and Attachments	5 Minutes	AC II / LAOO I / LAOO II
2	Receive the approved FAAS/TD	*Record the transaction / prepare transmittal & release FAAS / TD and attachments	6 Minutes	AC II / LAOO I / LAOO II		Tax Declaration, Notice of Assessment
*END OF TRANSACTION*

ISSUANCE OF CERTIFICATIONS

About the Service: The Provincial Assessor’s Office (PASSO) issues Certifications on Aggregate Landholdings, Non-Property Holdings, Certified True Copy of Tax Declaration and other assessment certificates of Real Properties within the territorial jurisdiction of the Province of Davao del Sur per request of the stakeholders.

Schedule of Availability: Monday to Friday, 8:00 AM – 5:00 PM, without noon-break

Who May Avail of the Services: Taxpayers, Banks, National Agencies and other Agencies

What are the Requirements: Certificate of Non-Delinquency/Tax Clearance

Duration: 50 minutes per issuance of Certification (With single real property unit)

Total Fees/Charges: P 150.00 for Certificate of Aggregate Landholding, Non-Property Holding, Certified True Copy of Tax Declaration (2 copies)

P 100.00 for other certifications (2 copies)

How to Avail of the Service:

STEP	APPLICANT/CLIENT	SERVICE PROVIDER	DURATION OF ACTIVITY (Under Normal Circumstances)	PERSON IN CHARGE	FEES	FORM
1	Fill out request slip and present the required documents	*Check the required documents	3 Minutes	AC II / LAOO I / LAOO II		Request Slip
		*Search properties on RPTAS	5 Minutes	AC II / LAOO I / LAOO II
		*Initial the request slip for payment of service fee to the Provincial Treasurer’s Office	3 Minutes	LAOO II / LAOO III
2	Proceed to the Provincial Treasurer’s Office (PTO) for payment of service fee	*Issue Official Receipt			P150.00
3	Go back to Provincial Assessor’s Office and present the OR	*Print and verify the requested documents	15 Minutes	AC II / LAOO I LAOO II
		*Review/Check/Initial and forward the requested document to the authorized officer	15 Minutes	LAOO I / II & LAOO III
		*Approve/Sign the document	3 Minutes	PA/APA/LAOO III
4	Receive the requested certification	*Record the transaction in the logbook and release the requested certification	6 Minutes	AC II/LAOO I		Certification
*END OF TRANSACTION*

ANNOTATION OF MORTGAGES/BAILBOND/LIENS OR ITS CANCELLATION TO THE

FIELD APPRAISAL AND ASSESSMENT SHEET (FAAS) AND TAX DECLARATION (TD)

About the Service: The Provincial Assessor’s Office (PASSO) annotates mortgage/bailbond/liens or its cancellation in FAAS and TD per request of the stakeholders.

Schedule of Availability: Monday to Friday, 8:00 AM – 5:00 PM, without noon-break

Who May Avail of the Services: Taxpayers, Banks, Government Agencies and other Lending Institutions

What are the Requirements: Copy of mortgage/bailbond/lien documents or its cancellation, documents

Certificate of Non-Delinquency/Tax Clearance

Duration: 1 hour and 16 minutes per real property unit

Total Fees/Charges:

Mortgage Amount	Service Fee
P 100,000 and below	100.00
Above 100,000 to 200,000	150.00
Above 200,000 to 300,000	200.00
Above 300,000 to 400,000	250.00
Above 400,000 to 500,000	300.00
Above 500,000	400.00
Bailbond Amount	Service Fee
P 50,000 and below	100.00
P 50,001 and above	200.00
Cancellation	Service Fee
	100.00

How to Avail of the Service:

STEP	APPLICANT/CLIENT	SERVICE PROVIDER	DURATION OF ACTIVITY (Under Normal Circumstances)	PERSON IN CHARGE	FEES	FORM
1	Present the required documents	*Check the required documents	5 Minutes	AC II / LAOO I / LAOO II		Request Slip
		*Initial the request slip for payment of service fee to the Provincial Treasurer’s Office	3 Minutes	LAOO II / LAOO III
2	Proceed to the Provincial Treasurer’s Office (PTO) for payment of service fee	*Issue Official Receipt			Depends on mortgage amount
3	Go back to Provincial Assessor’s Office and present the OR	*Annotate the FAAS, TD and the mortgage/lien/bailbond or its documents cancellation documents	49 Minutes	LAOO I / LAOO II
		*Annotate the soft copy of FAAS/TD in the computer	5 Minutes	LAOO I / LAOO II
		*Review/Check/Initial and forward the requested document to the authorized officer	5 Minutes	LAOO III / LAOO II
		*Approve/Sign the document	3 Minutes	PA/APA
4	Receive the requested annotation or cancellation	*Release the pertinent documents	6 Minutes	LAOO I / LAOO II		Approved Documents
*END OF TRANSACTION*

QUARTERLY ACCOMPLISHMENT REPORT
FOR THE 3RD QUARTER OF CY 2021
PROVINCIAL ASSESSOR’S OFFICE
KEY RESULT AREA/ THRUST/ ACTIVITY						LOCATION	DATE		PHYSICAL		PROGRAM
KEY RESULT AREA/ THRUST/ ACTIVITY						LOCATION	TARGET	ACTUAL	TARGET	ACTUAL	PROGRAM
1.0	REVENUE GENERATION
	1.1 Render Technical Assistance for the
	Enhancement of Local Collections
		1.1.1	Appraisal & Assessment Control	a	Conducts ocular inspection of real properties	Bansalan	July to Sept.	Sept. 21-22	100% of requests	10	Regular Budget
				b.	Reviews and approves progressive revision of real property assessments	Office	July to Sept.	July to Sept.	100% of FAAS recvd	4,769	Regular Budget
				c.	Monitors mailing/delivery of NA	Office	July to Sept.	July to Sept.	9 mun.	9 mun.	Regular Budget
		1.1.2	Prompt Action on the Issuance of Certifications & Assm’t. Records	a.	Issues Certifications & certified Copies of Assm’t. Records	Office	July to Sept.	July to Sept.	100% of requests	1,618	Regular Budget
		1.1.3	Analyze Assessment Trends	a.	Prepares Assessment Trends (Pie/Bar Charts)	Office	25 days after ending of Quarter	25 days after ending of Quarter	1	1	Regular Budget
2.0	ASSESSMENT ACCOUNTABILITY AND DISCIPLINE
	2.1		Render Technical Assistance	a.	Extends technical assistance to MASSO	Office	July to Sept.	July to Sept.	9 mun.	9 mun.	Regular Budget
				d.	Monitors real property assm’t. activities of Mun. Assessors.	Office	July to Sept.	July to Sept.	9 mun.	9 mun.	Regular Budget
	2.2		Taxmapping
		2.2.1	Maintenance of Tax Maps & Tax Map Control Rolls (TMCRs)	a.	Updates print copies of tax maps & TMCRs	Office	July to Sept.	July to Sept.	9 mun.	9 mun.	Regular Budget
				b.	Validates each revised real property Assessmets (RPA)	Office	July to Sept.	July to Sept.	225	1,320	Regular Budget
				c.	Installs Property Index Numbers (PIN) to each new RPA	Office	July to Sept.	July to Sept.	75	1,687	Regular Budget
				d.	Files & safekeeps taxmapping records	Office	July to Sept.	July to Sept.	9 mun.	9 mun.	Regular Budget
		2.2.2	Preparation of Digital Tax Maps and TMCRs	a.	Prepares digital tax maps and TMCRSs	Office	July to Sept.	July to Sept.	1,500	2,757	Regular Budget
		2.2.3	Maintenance of Digital Taxmaps and TMCRs	a.	Maintains Digital Taxmaps and TMCRs	Office	July to Sept.	July to Sept.	1,500	3,757	Regular Budget
		2.2.4	Printing of Resectioned/Amended Parcel Index Maps and TMCRs	a.	Prints resectioned/amended parcel index maps and TMCRs	Office	July to Sept.	July to Sept.	30	109	Regular Budget
		2.2.5	Scanning of Approved Subdivision Plan	a.	Scans approved subdivision plan	Office	July to Sept.	July to Sept.	20	246	Regular Budget
	2.3		Assessment Records & Management	a.	Data computerazation of assessment records: Encoding of data.	Office	July to Sept.	July to Sept.	100% of recvd	2,337	Regular Budget
				b.	Updates the assm’t. records: AR (T & E)	Office	July to Sept.	July to Sept.	100% of affected records	9 mun.	Regular Budget
				c.	Monitors the updating of records of RPAs for each classification by barangay,AR.	Office	July to Sept.	July to Sept.	9 mun.	9 mun.	Regular Budget
	2.4		Preparation/Submission of Technical Reports	a.	Reviews, consolidates & submits reports:
					¤ Prov’l. Quarterly Report on Real Property Assessment	Office	July 20	July 16	1	1	Regular Budget
					¤ Prov’l. Quarterly Report on Real Property Assessment by Municipality	Office	July 20	July 16	1	1	Regular Budget
				b.	Furnish copy of quarterly reports on Real Property Assessments to the Prov’l. Treas. Office	Office	July 20	July 16	1	1	Regular Budget
				c.	Reviews and approves:
					¤ MQRRPA in the eSRE system	Office	July 20	July 16	9	9	Regular Budget
					¤ reports submitted by Municipal Assessors in the eSRE system	Office	July 20	July 16	9	9	Regular Budget
	2.5		Monitoring of Assessment reports	a.	Monitors submission of Mun. Quarterly Report on RPA	Office	5 days before deadline	July 9	as need arises	9 mun.	Regular Budget
	2.6			a.	Attends court hearing	CDO	July – Sept.	Oct. 20-21	as need arises	1	Regular Budget
	2.7		Render Technical Assistance on the Acquisition of Private Properties for Public Purposes	a.	Conducts appraisal of lands for acquisition of LGU for public use	Mabunga	July – Sept.	July 9	100% of requests	1	Regular Budget
	2.8		Administrative supervision	a.	a. Reviews and approves reports submitted by Municipal Assessors * Plans & Programs	Office	10 days from receipt	10 days from receipt	100% of reports	2	Regular Budget
					* UPE	Office	same	same	same	2	Regular Budget
3.0	CAPACITY BUILDING
		3.1	Enhancement of Technical Knowledge & Administrative Skills	a.	Conducts briefing orientation for assessment personnel	Office	July-Sept.	Aug. 24	100% of needs	1	Regular Budget
		3.1	Enhancement of Technical Knowledge & Administrative Skills	a.	Conducts briefing orientation for assessment personnel	Office	July-Sept.	Aug. 24	100% of needs	1	Regular Budget
				b.	Continously empowers employees thru attendance to trainings/ seminars/ conventions/ conference	Virtual	July-Sept.	Sept. 22	95% of invitations	2	Regular Budget
				b.		Virtual	July-Sept.	Oct. 4-7	95% of invitations	2	Regular Budget
		3.2	Increase productivity of employees	a.	Participates in inter-agency activities	Digos City	July-Sept.	8/31, 9/3, 9/24, 10/28-29	95% of invitations	5	Regular Budget
						Digos City	July-Sept.	8/31, 9/3, 9/24, 10/28-29	95% of invitations	5	Regular Budget
4.0	INTERNAL ADMINISTRATION
		4.1	Administrative Support	a.	Acts on queries/requests relative to personnel & assm’t. matters	Office	July-Sept.	July-Sept.	100% of receipts	17	Regular Budget

		4.2	Internal Reports	a.	Prepares & submits the ff. reports:
					¤ Monthly:
					> Statement of Undertime & Absences	Office	July-Sept.	July-Sept.	3	3	Regular Budget
					> Accumulative Leave Credits	Office	July-Sept.	July-Sept.	3	3	Regular Budget
					> Accomplishment Report	Office	July-Sept.	July-Sept.	3	3	Regular Budget
				Monthly Performance Output Report (MPOR)		Office	July-Sept.	July-Sept.	63	63	Regular Budget
					¤ Semi-Annual:
				> UPE		Office					Regular Budget
				> Performance Rating & Target OPCR/ IPCR		Office	July 15	July 15	21	21	Regular Budget
					¤ Annual:
					> Plans & Program	Office					Regular Budget
					> Statement of Assets & Liabilities	Office					Regular Budget
					> Budget Proposal	Office	October	September	1	1	Regular Budget
					> Project Design	Office	July-Sept.	September	100% of needs	2	Regular Budget
		4.3	Management Information System	a.	Updates PASSO & MASSO Personnel on current issues:
					¤ Staff Meeting	Office	July-Sept.	July-Sept.	3	3	Regular Budget
					¤ Dissemination of issuances affecting BLGF & other agencies (circulars, rules, regulations, decisions, memoranda, opinions)	Office	July-Sept.		100% of receipts		Regular Budget
		4.4	Records Management	a.	Effects systematic records management	Office	July-Sept.	July-Sept.	100% of records & files	106	Regular Budget
					Effects systematic records management	Office	July-Sept.	July-Sept.	100% of records & files	106	Regular Budget
				b.	Annotates/cancels Bail Bonds / Mortgages & Encumbrances / NGCP	Office	July-Sept.	July-Sept.	3	5	Regular Budget
				c.	Maintains compilation of issuances	Office	July-Sept.	July-Sept.	100% of receipts	11	Regular Budget
		4.5	National-Local Government Partnership	a.	Attends monthly meeting of Assessors League	Digos City	July-Sept.	Aug. 27	95% of invitation	1	Regular Budget
				b.	Attends conference called by national and local agencies						Regular Budget